In the midst of juggling clients, projects, and deadlines, it's easy to overlook certain aspects of traditional corporate practices when you work for yourself—like setting out-of-office (OOO) emails. However, trust us when we say that those OOO messages are far more critical to your success as an entrepreneur or small business owner than you may think.
Maybe you’re wondering, "Why bother with OOO replies when I'm running the show?" Well, dear hustler, let us shed some light on this. As a self-employed professional, you are the embodiment of your brand, and every interaction with clients and collaborators matters. A well-crafted OOO email demonstrates your commitment to professionalism, even during your well-deserved time off.
Sure, you may think that your clients know your schedule, but life happens, and communication mishaps can occur. By proactively setting OOO replies, you show your respect for their time and set clear expectations. You wouldn't want them left in the dark, right? Thoughtful OOO messages make sure your clients know you've got it all under control.
Beyond professionalism, let's talk about peace of mind. Undoubtably, if you’re working for yourself, you’re working a lot, and unplugging may feel impossible, but an effective OOO response sets boundaries, which can make it easier to fully immerse yourself in relaxation without stressing over missed opportunities.
Every OOO email needs the following
A stellar OOO email should begin with a warm greeting, acknowledging the recipient's inquiry. Then, concisely state the duration of your absence, ensuring there's no room for confusion. You should also always provide a clear alternative contact or resource for urgent matters. This could be a trusted colleague, associate, or a direct link to a FAQ page on your website. Your clients will appreciate the gesture, knowing that their needs won't be neglected in your absence.
Remember to manage expectations. If you'll have limited access to emails, communicate that upfront to avoid any frustration on their end. A brief expression of gratitude for their understanding can go a long way in leaving a positive impression.
Finally, a friendly sign-off, perhaps sharing your excitement for the upcoming adventure, creates a connection that resonates with your clients. It humanizes you and reminds them that, just like them, you value your time off, too.
Below, we've curated a range of OOO templates to suit various scenarios. Feel free to mix and match, adding your unique flair to make them truly yours. Remember, this isn't just another task to check off your list—it's an opportunity to shine as the self-employed professional who’s got their sh*t together you are. Whether you're sipping cocktails on a sandy beach or immersing yourself in a passion project, set those OOO responders with confidence, knowing that your clients and collaborators will be well taken care of.
Option 1
Hi there,
I’m away on an island somewhere taking some much-needed me-time. Please contact [NAME] at [EMAIL] during my absence as my phone is on “do not disturb.”
Sincerely,
[NAME]
Option 2
Hi there,
I am currently out of office and will be returning on [date]. In the meantime, don’t forget to subscribe to [COMPANY NEWSLETTER] and follow us on [FACEBOOK, TWITTER, INSTAGRAM LINKS] for all things [COMPANY NAME].
Best,
[NAME]
Option 3
Hello,
I will be out of office from [date] to [DATE]. During this time I will have limited access to email, so please forgive my delay in response.
Very Best,
[NAME]
Option 4
Hi there,
I will be out of office from [DATE] to [DATE] and on vacation. If this matter is urgent, please contact [NAME] at [EMAIL]. Thank you!
Best,
[NAME]
Option 5
Hello,
I am currently out of office with limited access to email and returning on [date].
For all [SUBJECT] inquiries please contact: [NAME] at [EMAIL]
For all [SUBJECT] inquiries please contact: [NAME] at [EMAIL]
Thank you!
Best,
[NAME]
Option 6
Hello!
I’m currently on island time and not checking my phone. Let’s catch up once I’m back to business as usual on [DATE]. Thanks!
Best,
[NAME]
Option 7
Hi there,
I am currently traveling and will have limited access to email. I will do my best to respond in a timely manner, but please excuse a delay in my response. If this matter is urgent, please contact [NAME] at [EMAIL].
Best,
[NAME]
This story has been updated.
